Data Protection Policy

Data protection principles

FDE Training Ltd is committed to processing data in accordance with its responsibilities under the GDPR and has appropriate technical and organisational measures in place to protect our information.

Article 5 of the GDPR requires that personal data shall be:

  1. processed lawfully, fairly and in a transparent manner in relation to individuals;
  2. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
  3. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  4. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the purposes for which they are processed, are erased or rectified without delay;
  5. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the GDPR in order to safeguard the rights and freedoms of individuals; and
  6. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organisational measures.”

General provisions

Data Protection

This policy applies to all personal data processed by FDE Training Ltd. This may include:

  • Your name
  • Your job title
  • Contact information (address, telephone numbers, e-mail addresses)
  • Information about protected characteristics
  • Your occupation
  • Your place of work
  • Information about your education and qualifications
  • Information about your skills and expertise
  • Information relevant to our operation

We may use/process this information to:

  • Handle complaints
  • Conduct investigations
  • Conduct research
  • Consult and seek views/opinions
  • Improve our services
  • Carry out administrative functions
  • Share with 3rd parties for the purpose of obtaining professional advice and complying with contractual obligations.
  • Send information we think may be of interest to you
  • Comply with our legal and regulatory obligations

Responsible Person

The Responsible Person shall be the Managing Director, FDE Training Ltd. The Responsible Person shall take responsibility for FDE Training’s ongoing compliance with this policy.

This policy shall be reviewed at annually.

FDE Training Ltd shall register with the Information Commissioner’s Office as an organisation that processes personal data.

Lawful, fair and transparent processing

To ensure its processing of data is lawful, fair and transparent, ORGANISATION shall maintain a Register of Personal Data. The Register of Personal Data shall be reviewed at least annually.

Individuals have the right to access their personal data and any such requests made to the FDE Training Ltd shall be dealt with in a timely manner. FDE Training Ltd reserves the right to charge a £10 administration fee to anyone making a request to access their personal data.

Lawful purposes

All data processed by FDE Training Ltd must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests (see ICO guidance for more information).

FDE Training Ltd shall note the appropriate lawful basis in the Register of Personal Data.

Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.

Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in FDE Training’s systems. 

Data minimisation

FDE Training Ltd shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.

Accuracy

FDE Training Ltd shall take reasonable steps to ensure personal data is accurate.

Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.

Retention / Removal

To ensure that personal data is kept for no longer than necessary, ORGANISATION shall put in place a Retention Policy for each area in which personal data is processed and review this process annually.

The Retention Policy shall consider what data should/must be retained, for how long, and why.

Storage of Personal Data and Data Security

FDE Training Ltd shall ensure that personal data is stored securely.

Access to personal data shall be limited to personnel who need access and appropriate security should be in place to avoid unauthorised sharing of information.

When personal data is deleted this should be done safely such that the data is irrecoverable.

Appropriate back-up and disaster recovery solutions shall be in place.

Breach

In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, ORGANISATION shall promptly assess the risk to people’s rights and freedoms and if deemed to be a notifiable breach, report the breach to the data subject and ICO within 72 hours.

Stephen Forde

Managing Director